R711, State Building Board Delegation of Capital Facilities Projects

R711-1. Purpose: To approve the delegation of State Building Board authority for the research universities to manage capital facilities projects authorized by the legislature for design and construction.

R711-2. References

2.1. Utah Code 63A-5-206 (Construction, Alteration, and Repair of State Facilities – Power of DFCM Director – Expenditure of Appropriations)

2.2. Utah Code 53B-20-101 (Property of Institutions to Vest in State Board of Regents)

2.3. Utah Code Title 58, Chapter 56 (The Uniform Building Standards Act)

2.4. Utah Code Title 56, Chapter 56 (Utah Procurement Code)

2.5. Policy and Procedures R710, Capital Facilities

R711-3. Policy

3.1. Reason for Consideration: The University of Utah and Utah State University have significant staffs relative to the number of DFCM personnel assigned to each These institutions feel they are capable to service their own needs.

3.2. Reporting Line: In order to maintain a single line of responsibility and not create a new duplicative reporting structure between the various governing boards, reports of all delegated projects shall be made directly to the Building Board. The Building Board is the authority that has the current responsibility as per state However, the same report shall be shared with the Board of Regents on a monthly basis.

3.3. Accountability: In order for the Building Board to have sufficient information to exercise its oversight responsibilities, each institution shall submit reports of adequate detail and content at the monthly Board meeting. The form and content shall be equivalent to the current Administration Report of the DFCM. In order for the information to be objectively evaluated a periodic independent audit may be necessary. Periodic comparative analysis of performance will be useful to all agencies and institutions involved.

3.4. Partnership: Where expertise exists at one entity and not at another, the entities should share personnel services in order to minimize the need to add staff to create that expertise. An appropriate contract for dedicated time will need to be negotiated in order to appropriately share resources.

3.5. Building Official: The Uniform Building Standards Act, Title 58, Chapter 56, has certain building official and inspector requirements which must be met by compliance at the institutions or as shared with the state.

3.6. Space Standards: New, updated space standards that are commonly agreed to by all entities shall be universally applied to all programming, design and construction, in order to ensure quality, equity and balance in the state’s overall building program.

3.7. Procurement of Services: The State Procurement Code (Utah Code Title 63, Chapter 56) shall be used to govern the acquisition of services for programming, design, and construction, in order to maintain uniform practices for the procurement of services. In addition, Building Board Standard Construction and Design Documents shall be used by each institution.

3.8. Extent of Delegation Authority: In order for the Building Board to have a single list of projects to recommend to the Governor and Legislature, the delegation authority shall begin only after the project has been programmed and the Legislature has authorized the Board to begin design and construction. The Building Board shall retain all planning and fiscal responsibility for projects until they are authorized for design and construction by the Legislature.

3.9. Recommended Dollar Amounts: The dollar amount authorized to each institution is: University of Utah, $10,000,000; Utah State University, $4,000,000.

3.9.1. The differential is based on the typical number of projects, the total dollar value of projects, and the facilities personnel currently at each institution. Due to the impact that larger projects may have on operational budgets, it is appropriate for the Building Board to decide to keep some such projects under full Building Board control.

3.10. Design Criteria and Standards: In order to reduce or eliminate redundancy in requirements and to seek uniform quality standards statewide, the institutions’ design standards shall be reviewed, analyzed and integrated into new updated Building Board standards. These shall be supplemented by special requirements unique to each of the universities, as required.

Approved September 24, 1993, amended September 2, 1999 and May 30, 2008.