R516, General Student Fees

R516-1. Purpose: To establish a student fee policy for the Utah System of Higher Education (USHE).

R516-2. References

2.1. Utah Code §53B-7-101 (Combined Requests for Appropriations)

2.2. Federal Higher Education Act, 20 USC 1091b (Institutional Refunds)

2.3. Regents Policy, R510 (Tuition)

2.4. Regents Policy, R514 (Refunds of Tuition, Fees, and Other Student Charges)

2.5. Regents Policy, R511 (Tuition Disclosures and Consultation)

R516-3. Policy

3.1. Approval by the Board: All general student fees are subject to Board of Regents approval, normally in conjunction with annual determination of tuition rates. Course fees do not require Board approval but the Board will monitor such fees. Course fees will also be included in determining financial aid cost of attendance and the level of student contribution toward their total education costs. General fees other than tuition may vary according to specific institutional needs.

3.2. Advisory Board: Each institution shall establish a student fee advisory board to oversee the creation, review and maintenance of required student fees and the advisory board membership shall include currently enrolled students.

3.3. Institutional Policy: Each USHE institution shall develop a student fee policy establishing processes that will govern how student fee advisory boards create, review and maintain student fees. The institutional policy shall include the following:

3.3.1. Fee Creation: The creation of new student fees shall be supported by a demonstrated need, clear statement describing the fee, and a sound budgetary plan.

3.3.2. Fee Review: The student fee advisory board shall periodically monitor and annually review student fees.  Processes and discussions should focus primarily on— but not be limited to— the adequacy of the fee in accomplishing the stated objective. Fee account fund balances should be minimal or, in cases where fund balances are accumulating, be supported by a plan for use of the funding.

3.3.3. Fee Maintenance: Fee amounts may be increased or decreased as necessary to adequately accomplish the stated objective. Changes resulting from a fee increase shall be supported with adequate documentation describing the rationale for the increase and the planned uses of the additional fee revenue.

3.4. Fee Reporting: The student fee advisory board may require an annual report from each student fee program manager.

3.5. Demonstrated Student Support: If an institution is proposing to increase general student fees, the institution shall submit a letter to the Board regarding fee increases from student leadership at the institution.

3.6. Option to Waive General Student Fees: General fees other than tuition may, at the institution’s option, be waived in whole or in part for students.

Approved November 16, 2018.