R262, Student Safety

R262-1. Purpose: Every student should have a safe environment in which to learn, study and excel.  If a student is confronted with violence, harassment, or discrimination, he or she should be treated appropriately in accordance with the law.  To that end the Board of Regents and its institutions shall collaborate to comply with all state and federal laws pertaining to sexual misconduct, discrimination and harassment; to train and educate the faculty, staff and students about the laws, policies, prevention strategies and resources addressing sexual misconduct and harassment; and to assess the climate of each campus and the system as a whole.

R262-2. References

2.1.Utah Code §53B-1-103 (Powers and Authority of the Board of Regents)

2.2.Utah Code §53B-2-106 (Duties and Responsibilities of the President)

R262-3. Responsibilities of the Institutions

3.1 Institutions shall establish policies and procedures that comply with state and federal laws pertaining to sexual misconduct, discrimination and harassment, and when practicable, cooperatively establish common, system-wide definitions of terms.

3.2 Institutions shall jointly develop and maintain a method to communicate with other institutions regarding students who have been disciplined for serious violations of institutional policies regarding sexual misconduct, sex discrimination and harassment, in accordance with the Family Educational Rights and Privacy Act.

3.3 Institutions shall conduct a climate survey of students every two years.  Although institutions may tailor the climate survey questions to address individual areas of concern, all institutions shall collaborate with the Commissioner’s office to develop common questions for all campuses that may be used to assess the climate of the entire system and among the institutions.

3.4 Institutions shall develop and conduct training for faculty, staff, and students about the laws, policies, prevention strategies and resources regarding sexual misconduct, harassment and discrimination.

3.5 Institutions shall coordinate with each other and the Board of Regents to comply with sex discrimination and harassment laws by supporting activities of the Board of Regents described in R262-4.

R262-4. Responsibilities of the Board of Regents

4.1.The Board of Regents shall provide opportunities for the institutions’ Title IX officers to meet with each other and the Commissioner’s staff—at least annually—to coordinate efforts, review changes to the law, identify best practices, review the institutions’ policies and practices, and provide opportunities for consultation.

4.2 The Board of Regents shall provide training opportunities for Title IX officers and other individuals at the institutions who investigate alleged violations of the institutions’ sexual misconduct, discrimination and harassment policies.  The training shall cover areas required by law and other best practices.

4.3 The Board of Regents shall provide annual training opportunities for individuals who conduct disciplinary proceedings, including hearing committees,that address violations of the institutions’ Title IX policies.  The training will cover areas required by law and other best practices.

4.4 The Board of Regents shall assist institutions to enter into memorandums of understanding with local law enforcement agencies—as allowed by applicable law—to share information, coordinate investigations, and otherwise collaborate to protect students’ safety.

4.5 The Board of Regents shall assist the institutions to identify strategies for preventing sexual harassment, sexual violence, domestic violence, dating violence, and stalking, including outreach and educational activities for students, staff and faculty.

4.6 The Board of Regents shall provide the institutions with other resources and opportunities to help institutions comply with sexual misconduct, discrimination and harassment laws.

 Adopted January 20, 2017